Control Financials and Documents
Organizing financial records at work, or at home, can be a challenge. Keeping your records organized reduces stress and allows you to look up expenses or locate receipts. It also improves customer service through allowing employees to quickly access documents and resulting in faster responses and better compliance.
The first step is to gather all the documents you own. Examine your kitchen counter the entryway table office desk garage, car trunk and any other place where papers can accumulate. Remove clutter by removing items that are not needed, such as catalogs, product manuals, and bills. Create categories to organize and sort your remaining documents. A “To Pay” category could comprise a stack invoices that must be paid via online payment or an actual check. A “To Read” category can contain items that require an immediate review and then be filed or shred after having read. A “Needs Actions” category is for items that require immediate attention, such as credit card charges and insurance claims.
Once your documents are organized, consider your storage options. Physical methods include using binder or filing cabinet, or keeping files in offsite storage facilities. Digital methods usually involve using an industry-specific solution for managing documents which provides a central single location to store and organize documents. These solutions provide powerful security and control over who can access or modify information, and also provide audit trails to ensure transparency and accountability.